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Host Registration

Host
Main Host

Type Full Name

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Type your Mobile

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Type Email

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Type your Full Address

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Type your Profession

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Type DBS Registration Number

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Choose Your DBS Renewal date

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2nd Host

Type Full Name

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Type your Mobile

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Type Email

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Type your Profession

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Type DBS Registration Number

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Choose Your DBS Renewal date

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Your Family

Please and the age and gender of children and relatives living in the family home

Person 1

Type Name

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Enter Age

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Type your gender

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Please note: Anyone living or registered at the host address over the age of 16 (including any other members of the family / exended family or paying lodgers) will be required to provide ID and a DBS cetificate.

Type DBS Registration Number

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Choose Your DBS Renewal date

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Person 2

Type Name

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Enter Age

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Type your gender

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Please note: Anyone living or registered at the host address over the age of 16 (including any other members of the family / exended family or paying lodgers) will be required to provide ID and a DBS cetificate.

Type DBS Registration Number

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Choose Your DBS Renewal date

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Person 3

Type Name

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Enter Age

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Type your gender

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Please note: Anyone living or registered at the host address over the age of 16 (including any other members of the family / exended family or paying lodgers) will be required to provide ID and a DBS cetificate.

Type DBS Registration Number

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Choose Your DBS Renewal date

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Person 4

Type Name

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Enter Age

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Type your gender

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Please note: Anyone living or registered at the host address over the age of 16 (including any other members of the family / exended family or paying lodgers) will be required to provide ID and a DBS cetificate.

Type DBS Registration Number

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Choose Your DBS Renewal date

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Person 5

Type Name

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Enter Age

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Type your gender

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Please note: Anyone living or registered at the host address over the age of 16 (including any other members of the family / exended family or paying lodgers) will be required to provide ID and a DBS cetificate.

Type DBS Registration Number

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Choose Your DBS Renewal date

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Do you speak another language? If yes, please give details below.

Type your Language

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Do you have a car available to collect and drop off the students from the meeting point?

Type your input data here

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Please note that every student must have a seat belt.

Does anyone Smoke or Vape in the home:

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Would you accept a guest who smokes? (Outside only)

Guests that smoke are informed there is no smoking whilst in the host family, however smoking outside the home in close proximity may be permitted at the hosts discretion.

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Hobbies/Interests of family E.g. "Cooking, Swimming, Reading..."

Details of Hobbies

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Details of any pets in the home

Details of any pets

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Your Home

How many rooms are available

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Bed Formation:

Rooms with Single Beds

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Rooms with Twin Beds

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Rooms with Double Beds

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Rooms with Bunk Beds

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Who are you prepared to accomodate?

Girls

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Boys

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Teachers

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Leaders

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Coach Drivers

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The coach driver and leader usually are accommodated together in one host family but must have separate bedrooms and proper beds.

The centre will try its hardest to accommodate your expressed preference however, there are times with gender & numbers and in peak season that you will be asked to accommodate the opposite gender. I am always grateful for your support in this matter as it is difficult to allocate without your flexibility and understanding.

There are also times when you will be asked to accommodate Transgender students or those students who are in the transitional stages. We will try and have this sensitive information ahead of arrival. Would this be a concern for you?

Transgender

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Is there anything else that I should be aware of in your family home that will make for an enhance experience for the students staying with you?

Details

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Is there anything else that I should be made aware of, such as any disabilities or any religious observations?

Details

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Do you have a current gas certificate for your appliances?

Any gas appliances must be checked on a yearly basis, it is your responsibility to ensure you renew this anually.

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Have you got working smoke detectors in sufficient number for the size of your property?

It is your responsibility to ensure your smoke detectors are fitted and tested regularly.

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Referees
References - Applicable to new host families only.

As we are placing minors in your home, it is important that not only our organisers visit your home but it is also important you understand our terms and conditions of placements.

Please give the names and email addresses of two referees; these should be people who have known you for at least five years. i.e. Employers, neighbours, close family friends, but not family members.

Reference 1

Type your Name

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Type your Email

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Reference 2

Type your Name

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Type your Email

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Bank Transfer
Application for Bank Transfer

Due to the volume of business, it is necessary to make payment to Host Families by means of Bank Transfer.

The transfer will be made on the Wednesday after arrival and could take a further 2 working days to clear your account.

Type your Sort Code

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Type your Account Number

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Type your Account Name

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Equal Oppotunities

Kings Hill Student Services Ltd is committed to a policy of equal opportunities in its employment practices. The following information will assist Kings Hill Student Services Ltd to ensure that its Equal Opportunities Policy is effective. It will only be used for monitoring purposes and will be treated as confidential. Please note that you do not have to provide this information if you prefer not to.

Do you consider yourself to be disabled? *

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Do you consider yourself to be disabled? *

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Terms and Conditions
Terms & Conditions of placement
Placement:

Groups of 2/3/4 students will normally be placed per family for short stay visits.

Accommodation:

Your guests should have their own single, Twin or triple room. They MUST have their own bed and mattress protectors should be fitted to all student beds. Accommodation must be in a good state of repair and good decorative order. Working smoke detectors in sufficient numbers for the size of the house must be present. Any gas appliances must be checked on a yearly basis.

Full board:

This means three meals a day, breakfast packed lunch & evening meal. Breakfast should consist of cereal, mill, toast and a hot drink or juice. Please allow your guests to share your evening meal whenever possible. Dinners should be substantial and include a desert (fruit, ice cream etc). Packed Lunches substantial and include 2 rounds of sandwiches (4 slices of bread), a piece of fruit, crisps & a biscuit/chocolate bar, always include a drink. We endeavour to inform you of any dietary requirements prior to arrival.

Laundry:

For summer schools or longer stays, laundry facilities will need to be made available and should be restricted to essentials.

Daily arrival & departure:

Your guests should be accompanied to & from the specified meeting place on a daily basis. They should NEVER be out alone. It may be necessary to send a taxi in extenuating circumstances. In such cases you must always inform your local organiser well in advance of your situation and when the students have left/arrived. Students are to be dropped at the meeting point up to 15 minutes before their scheduled departure time. Please note, it is not acceptable to leave your students at the meeting place without a teacher or organiser present.

Whilst our students are placed in your family; I must remind you that we would be in breach of contract if you were to welcome other students into your home whose native language is the same. They must also not be of a different gender. Agents can withhold payment in such cases. Please advise us if you plan to have other students in your home when accepting a placement from Kings Hill Student Services Ltd. No family should offer accommodation to more than four students at any one time unless it has been agreed adequate facilities are available. If an additional adult (over 18 years old) should enter the household, it is your duty to inform Kings Hill Student Services Ltd so that we can update our records. All our students take out comprehensive insurance cover, as a precaution we would advise that all host families should inform their own insurance company their intention to welcome students into their home. It is important that any damages be reported to the student and Kings Hill Student Services Ltd before departure, we will be happy to assist in settlement of any damage claims, which will be made in the student’s country of origin.

Placement will be monitored throughout the stay if you should have any problems please notify the organiser responsible or the main office as soon as possible. Occasionally it may become necessary to move a student (s) either at the request of the teacher in charge or the family. In either of these cases payment will be made on a pro-rata basis.

NOTE: NO INSURANCE CLAIMS CAN BE ACCEPTED FOR BEDS WITHOUT MATTRESS PROTECTORS OR “ZBEDS” / FOLD UP BEDS ETC.

Data protection act & GDPR Under the data protection act Kings Hill Student Services Ltd are legally obliged to inform you: INFORMATION SUPPLIED ON YOUR APPLICATION FORM WILL BE KEPT ON OUR COMPUTER RECORDS AND WILL BE AVAILABLE FOR YOUR INSPECTION. ANY INFORMATION HELD BY Kings Hill Student Services Ltd WILL BE HELD IN ACCORDANCE WITH OUR PRIVACY POLICY WHICH CAN BE FOUND HERE:

https://kenthosts.co.uk/privacy-policy/

Declaration

I am prepared to accept paying guests into my home on occasions for and on behalf of Kings Hill Student Services Ltd. I have read and will abide by the terms and conditions implemented by Kings Hill Student Services Ltd. I do not know of any reason why I or other members of my household cannot be responsible for minors or any reason under the Child Protection Act why they should not be accommodated in my home.

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Declaration

Home office Circular 102/88

Due to the nature of the work for which you are applying the provisions of Section 4(2) of the Rehabilitation of Offenders Act 1974 do not apply by virtue of the Rehabilitation of Offenders Act 1974 (Exceptions) (Amendments) Order 1986. Applicants are therefore NOT entitled to withhold information about convictions which for the purposes are “spent” under the provisions of the Act, and in the event of employment, any failure to disclose such convictions may result in your removal from our register. The information given will remain confidential and only taken into account where, in the reasonable opinion of Kings Hill Student Services Ltd, the offence is relevant to the post for which you are applying.

The information that you provide in this Declaration will be processed in accordance with the Data Protection Act 1998 and will only be used for the purpose of determining your suitability for a particular vacancy.

Have you ever been convicted of a criminal offence in the United Kingdom or in any other country?

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If yes, please give details

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Do you have any criminal proceedings pending?

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If yes, please give details

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Declaration

By ticking 'yes' below you confirm all the details given on this form are correct and true to the best of your knowledge